Invoice Terms & Conditions
Document Reference Number: DCVS-Doc-0037
Revision: Rev 2
Effective Date: 1 September 2026
Applicability of these Terms
These Invoice Terms & Conditions apply to invoices issued by Damian Coleman Visual Solutions Ltd on or after 1 September 2026, unless otherwise expressly agreed in writing.
Invoices issued prior to this date may be subject to an earlier revision of these Terms & Conditions.
Previous revisions are retained for historical reference where applicable.
1. Definitions
For the purposes of these Invoice Terms & Conditions:
“DCVS”, “we”, “us” or “our” means Damian Coleman Visual Solutions Ltd, trading as Damian Coleman Photography where applicable.
“Client”, “you” or “your” means the individual, company, organisation or other entity responsible for payment of the relevant invoice.
“Invoice” means a request for payment issued by DCVS in respect of Services, Deliverables, goods, materials, expenses or other amounts due.
“Services” means the photography, videography, design, signage, installation, visual management, timelapse, consultancy, marketing, digital, technical or other services provided by DCVS.
“Agreement” means any agreement between DCVS and the Client relating to the Services, including an accepted Quotation, proposal, Service Specification or other written agreement where applicable.
“Due Date” means the date by which payment of the Invoice is required, as stated on the relevant Invoice or otherwise agreed in writing.
2. Payment Terms
2.1 Unless otherwise stated on the relevant Invoice or agreed in writing, payment is due within 30 days of the Invoice date.
2.2 The Client shall pay the full amount stated on the Invoice by the Due Date, without deduction, withholding or set-off, except where required by applicable law or otherwise agreed in writing by DCVS.
2.3 All prices and amounts are stated exclusive of Value Added Tax (VAT) unless expressly stated otherwise. VAT shall be charged where applicable at the appropriate rate.
2.4 Payment shall be made using the payment method or bank details specified on the relevant Invoice or otherwise confirmed in writing by DCVS.
2.5 Payment shall be considered received only when cleared funds have been received into the relevant DCVS account or otherwise successfully processed through an approved payment method.
2.6 Where the Client makes a partial payment, acceptance of that payment by DCVS shall not constitute acceptance that the remaining balance is waived or no longer due.
2.7 Where an Invoice relates to Services provided under an accepted Quotation, Agreement, Service Specification or other written arrangement, the payment terms expressly stated on the relevant Invoice shall apply to that Invoice unless otherwise expressly agreed in writing.
2.8 The Client shall verify any request to change DCVS bank account or payment details using previously verified contact details for DCVS. DCVS shall not be responsible for losses arising from payment made to incorrect bank details where the Client has acted on fraudulent or unauthorised communications not issued by DCVS.
3. Late Payment
3.1 An Invoice shall be considered overdue where payment has not been received in cleared funds by the applicable Due Date.
3.2 Where payment of an undisputed amount remains overdue, DCVS reserves the right to charge interest and recover applicable late-payment compensation and reasonable recovery costs to the extent permitted by applicable law.
3.3 DCVS may issue reminders or requests for payment before taking further action in relation to an overdue Invoice. The provision of a reminder or extension shall not constitute a waiver of DCVS's right to seek payment or take further action.
3.4 Where DCVS incurs reasonable costs in recovering overdue undisputed amounts, including debt recovery, collection or legal costs, DCVS reserves the right to seek recovery of those costs from the Client to the extent permitted by applicable law.
3.5 Acceptance of late payment by DCVS shall not prevent DCVS from exercising its rights in respect of future late payments or other breaches of the applicable payment terms.
3.6 DCVS may agree to a payment arrangement or extension at its discretion. Any such arrangement must be confirmed in writing and shall not waive any amounts already due unless expressly agreed by DCVS.
4. Suspension and Withholding of Services
4.1 Where the Client fails to pay any undisputed amount by the applicable Due Date, DCVS may, subject to any applicable Agreement and reasonable notice where appropriate, suspend, postpone or withhold further Services until the overdue undisputed amount has been paid.
4.2 DCVS may withhold the delivery, release, publication, installation, transfer or continued provision of Deliverables or Services where payment for those Deliverables or the relevant Services remains overdue, unless otherwise agreed in writing.
4.3 Where Services are suspended, postponed or withheld due to overdue payment, DCVS shall not be responsible for any resulting delay, disruption, loss or impact on project timescales.
4.4 Any dates, deadlines or estimated timescales affected by a suspension, postponement or withholding of Services may be reasonably extended by DCVS.
4.5 Where the suspension of Services results in additional costs, including remobilisation, rescheduling, additional travel, labour, equipment or third-party costs, DCVS may charge the Client for reasonable additional costs incurred as a result.
4.6 DCVS will use reasonable efforts to notify the Client before suspending ongoing Services where reasonably practicable, except where immediate suspension is reasonably necessary.
4.7 Suspension or withholding of Services does not waive DCVS's right to recover any overdue amounts or exercise any other rights or remedies available under the applicable Agreement or law.
4.8 Once overdue amounts have been paid, DCVS may resume the affected Services subject to reasonable availability, scheduling and resource requirements. DCVS shall not be required to prioritise resumed Services ahead of existing commitments.
5. Invoice Queries and Disputes
5.1 If the Client believes that an Invoice contains an error or that any amount is not properly due, the Client shall notify DCVS in writing as soon as reasonably practicable.
5.2 Any notification of a query or dispute should identify the relevant Invoice, the specific amount or item being queried or disputed, and the reason for the query or dispute.
5.3 The Client shall not withhold payment of any portion of an Invoice that is not genuinely disputed.
5.4 Where only part of an Invoice is genuinely disputed, the Client shall pay the undisputed portion by the applicable Due Date.
5.5 DCVS and the Client shall use reasonable efforts to clarify and resolve any genuine query or dispute promptly.
5.6 A query or dispute relating to one Invoice shall not, by itself, entitle the Client to withhold payment of unrelated undisputed Invoices or amounts due to DCVS.
5.7 Where an Invoice requires correction due to an error by DCVS, DCVS may issue a corrected or replacement Invoice. The corrected Invoice shall reflect the amount properly due, and the applicable Due Date shall be determined in accordance with the payment terms stated on the corrected Invoice or otherwise agreed in writing.
5.8 Nothing in this Section prevents either party from exercising any legal or contractual rights available in relation to a genuine dispute.
6. Recovery of Costs and Debt Collection
6.1 Where an Invoice remains overdue, DCVS may take reasonable steps to recover any undisputed amounts properly due.
6.2 DCVS may use reasonable internal or external debt recovery processes, including the use of professional advisers, debt collection services or legal representatives, where appropriate.
6.3 To the extent permitted by applicable law, DCVS reserves the right to recover reasonable costs properly incurred in recovering overdue undisputed amounts, including applicable debt recovery charges, collection costs, legal costs and other reasonable enforcement expenses.
6.4 Where applicable law provides for statutory interest, compensation or recovery costs in respect of late payment, DCVS may exercise those rights in addition to any other rights available under the applicable Agreement.
6.5 Any action taken by DCVS to recover overdue amounts shall not waive DCVS's right to recover other amounts properly due or to exercise other contractual or legal rights.
6.6 DCVS may accept a payment arrangement or settlement proposal without waiving its rights in relation to any remaining balance, unless DCVS expressly agrees in writing that the arrangement constitutes full and final settlement.
6.7 DCVS may apply payments received from the Client against outstanding Invoices or amounts due in such order as DCVS reasonably determines, unless otherwise required by applicable law or expressly agreed in writing.
7. Ownership and Intellectual Property
7.1 Payment of an Invoice does not, by itself, transfer copyright, intellectual property rights or ownership of any Deliverables, designs, content, source files, working files or other materials unless such transfer has been expressly agreed in writing by DCVS.
7.2 Where physical goods, materials or equipment are supplied by DCVS, ownership shall remain with DCVS until payment has been received in full, subject to applicable law and any separate written Agreement.
7.3 Where an Invoice relates to Services provided under DCVS Quote Terms & Conditions or another written Agreement, the intellectual property and ownership provisions of that applicable Agreement shall continue to apply.
8. Relationship with Quotations and Other Agreements
8.1 Where an Invoice relates to Services, Deliverables, goods or other work provided under an accepted Quotation, proposal, Service Specification or other written Agreement, the terms of that applicable arrangement shall continue to apply in addition to these Invoice Terms & Conditions.
8.2 These Invoice Terms & Conditions are intended primarily to govern payment, invoicing and the recovery of amounts due to DCVS. They do not replace the terms governing the underlying Services unless expressly stated otherwise in writing.
8.3 Where the relevant Services are subject to DCVS Quote Terms & Conditions, those Quote Terms & Conditions shall continue to apply to the underlying Services, including provisions relating to scope, client responsibilities, intellectual property, confidentiality, equipment, suspension, termination and liability.
7.4 Where there is a conflict between the payment terms stated on the relevant Invoice and any other applicable agreement, the specific payment terms expressly stated on the Invoice shall apply in relation to the payment of that Invoice, unless otherwise expressly agreed in writing.
8.5 Nothing in these Invoice Terms & Conditions shall be interpreted as transferring ownership, copyright, intellectual property rights or any other rights in Deliverables or materials unless such transfer has been expressly agreed in writing.
8.6 Where no separate written Agreement or accepted Quotation exists, these Invoice Terms & Conditions shall apply to the extent relevant to the Invoice and the Services or goods to which it relates.
9. General Provisions
9.1 Relationship to Other Documents
These Invoice Terms & Conditions, together with the relevant Invoice and any applicable Quotation, proposal, Service Specification or other written Agreement, shall form part of the contractual arrangements between DCVS and the Client in relation to the relevant Services and amounts due.
9.2 Amendments
Any amendment or variation to the applicable payment arrangements must be agreed in writing by DCVS and the Client, except where a change is expressly permitted under the relevant Agreement or these Invoice Terms & Conditions.
9.3 No Waiver
A failure or delay by DCVS to exercise any right or remedy in relation to an Invoice or overdue amount shall not constitute a waiver of that right or remedy.
9.4 Severability
If any provision of these Invoice Terms & Conditions is found to be invalid, unlawful or unenforceable, that provision shall be modified or removed to the minimum extent necessary, and the remaining provisions shall continue in full force and effect.
9.5 Communications
Notices, payment queries, approvals and other communications relating to an Invoice may be provided by email or other written electronic communication, unless a specific form of communication is required by applicable law or an applicable Agreement.
9.6 Independent Contractor
DCVS provides its Services as an independent contractor. Nothing in these Invoice Terms & Conditions or the underlying payment arrangements shall create an employment relationship, partnership, joint venture or agency relationship between DCVS and the Client unless expressly agreed in writing.
9.7 Assignment
Neither party may assign or transfer its rights or obligations relating to an Invoice or applicable Agreement without the prior written consent of the other party, except where such assignment or transfer is permitted by applicable law.
9.8 Survival
Any provision of these Invoice Terms & Conditions which is intended by its nature to continue after payment, completion, suspension or termination of the Services shall remain effective to the extent necessary.
10. Governing Law and Jurisdiction
10.1 These Invoice Terms & Conditions and any contractual arrangements relating to the relevant Invoice shall be governed by and interpreted in accordance with the laws of Ireland.
10.2 The courts of Ireland shall have jurisdiction to determine any dispute arising out of or in connection with these Invoice Terms & Conditions, the relevant Invoice or any amounts due to DCVS, subject to any applicable law requiring otherwise.
10.3 Nothing in these Invoice Terms & Conditions prevents either DCVS or the Client from seeking any urgent, interim or other remedy available under applicable law.
Previous Versions
Previous versions of these Terms & Conditions are retained for historical reference in relation to Invoices issued during the period in which those versions were effective.